Volunteer Week Event Logistics Team

Are you highly organized, detail-oriented, and energized by managing moving parts?

United Way Volunteer Week is the Midlands’ largest annual volunteer mobilization — activating 450+ volunteers at our Signature Packing Party and hundreds more across the region in service aligned to our four impact pillars:

• Youth Opportunity

• Community Resiliency

• Financial Stability

• Healthy Community

We are building a Volunteer Week Logistics & Coordination Event Team to help plan and execute Volunteer Week 2026 from February–April.

This is not a day-of volunteer role.
This is a planning and execution team for people skilled in coordination, systems, and logistics.

Volunteer Week is April 20-25 across Richland, Lexington, Newberry, Fairfield, Orangeburg, and Calhoun Counties.

What You’ll Help Lead

Communications & Momentum

• Coordinate internal greeter assignments

  Assist with volunteer T-shirt size tracking, sorting, and distribution planning

Production & Event Logistics

• Inventory tracking (supplies, kits, shirts, signage)

• Vendor coordination (food truck, staging, music setup)

  • Warehouse layout planning for packing flow
  • Risk mitigation planning (weather backup, supply overage, etc.)

• Swag bag staging and labeling system

Signature Packing Party Execution

• Event flow mapping (check-in → packing → stage → exit)

• Volunteer registration and check-in systems

• Supply stacking and kit assembly layout

• Sponsor recognition signage placement

• On-site troubleshooting and rapid problem solving

Execution Week Support

• Staff greeter coordination

• Daily impact tracking

• Photo + storytelling coordination

• Volunteer T-shirt visibility push strategy

Skills We’re Looking For

• Advanced organizational and project management skills

• Experience with event logistics (corporate events, nonprofit events, conferences, etc.)

• Strong systems thinker

• Comfortable with spreadsheets and tracking tools

• Deadline-driven and proactive

• Calm under pressure

• Strong communicator

• Detail-oriented with follow-through

• Experience managing volunteers or teams

• Ability to anticipate bottlenecks and problem-solve

• Inventory and supply management experience (preferred)

• Event layout or production experience (a plus)

Commitment & Structure

• Initial sign-up to express interest

• Kickoff Team Meeting (late February)

• We will establish a planning cadence together (likely bi-weekly check-ins moving to weekly in April)

  Strong involvement required the week of April 20–24

• Full engagement on Friday, April 24 (Signature Packing Party)

Why Join?

• Lead the largest volunteer mobilization in the Midlands

• Strengthen project management and large-scale event execution skills

• Work alongside United Way Staff and key community partners

• Direct visibility with corporate sponsors and community leaders

• Help refine systems that will serve Volunteer Week for years to come

• 1. Background Check

  • Must pass a United Way–approved criminal background check

  • Required due to interaction with partner organizations, youth-serving programs, and on-site access to materials and volunteer data

  2. Professional-Level Organizational Skills

  • Demonstrated experience in project management, logistics, operations, or event coordination

  • Comfortable managing timelines, spreadsheets, and task trackers

  3. Commitment to Planning Cadence

  • Attend kickoff meeting

  • Participate in scheduled planning check-ins (bi-weekly → weekly in April)

  • Availability during Execution Week (April 20–24)

  • Required presence at Signature Packing Party & Event Set Up (April 24, 12:00–6:00 PM)

  4. Reliability & Follow-Through

  • Ability to meet deadlines

  • Respond to communications within 24–48 hours

  • Take ownership of assigned deliverables

  5. Alignment with United Way Values

  • Commitment to professionalism

  • Respect for nonprofit partners and volunteers

  • Collaborative team mindset